Track document expiry dates

Give a document an expiry date and Pilot Lab marks it Expired once the date passes. Reminders for medicals and reviews come from your profile, not from documents.

All plansWeb appUpdated 26 Oct 2026

Some documents run out: a medical certificate, a flight review, a type rating or an aircraft's airworthiness paperwork. You can record an expiry date on any document so it is obvious when a file is out of date.

Add an expiry date

Set the Expiry date field when you upload the document. See Upload a licence, medical or certificate.

The date is stored with the document and shown in the preview panel under File details as Expires.

What happens when it passes

Once the expiry date has passed, the document shows a red Expired badge:

• on its row in the Documents list, and
• next to its name in the preview panel.

The file itself is not removed or hidden, and nothing else changes. An expired medical scan stays in Medical where you filed it, so you still have it for your records.

Upload documentExample

Try it: add the medical certificate and set its expiry date. Nothing is uploaded in this example, so the Expired badge only appears in Pilot Lab.

What documents do not do

It helps to be clear about the limits, because a document's expiry date is only a label on a file:

• No reminders. Pilot Lab does not email or notify you before a document's expiry date. The badge appears once the date has passed.
• No effect on currency. A document's expiry date does not feed your currency, licence or medical status anywhere else in Pilot Lab.
• Changing it later. The Documents page does not yet have a way to edit a document's expiry date after upload. If you renew a medical, upload the new certificate with its new date. You can delete the old one, or keep it as a record.

Getting reminders that matter

For the expiries that affect whether you can fly, record them where Pilot Lab can use them:

• Add your medical certificates under your profile's Medicals tab, with class and expiry.
• Add your licences under Licences, and your flight reviews under Flight reviews.

These drive your currency and expiry status. The dashboard's expiry reminders and timeline for medicals and flight reviews are part of Currency & expiry alerts, which is a Pro feature.

Use both

Keep the scan in Documents for proof, and the dates in your profile for the checks. Uploading the certificate does not fill in your profile for you.